Office Coordinator

HR department Office Administrator / Coordinator required in north Birmingham, West Midlands.

Monday to Friday 8.30 – 4.30
£25K + Benefits

Global paper recycling and packaging manufacturer, with around 47,000 employees and over 370 production sites across 34 countries.  The Company has a long standing focus on high and very consistent product quality and excellent service.

Candidate requirements

  • evidence of GCSE’s A-C (or equivalent) in Maths and English, 
  • other associated qualifications
  • relevant office coordinator experience
  • strong MS office skills
  • Team member within the HR department, responsible for the administration, organisation and smooth running of the office, providing an efficient and effective environment.
  • Create a positive and welcoming environment for visitors.
  • To deliver a quality administrative support service to meet company and department requirements.
  • provide an appropriate level of hospitality to all visitors, considering the needs for refreshments.
  • act as the first point of contact for all communications, ensuring notices, TV’s and Facebook updates are managed on behalf of the Company.
  • provide general administrative support to the HR Advisor and other departments.
  • ability to use your own initiative and work to tight deadlines.
  • excellent communication and written skills, organisational and problem solving abilities are also necessary attributes for this role.
  • maintain and develop your skills to keep up with the demands of changing technology, working practice and flexible working.
  • assist in organising meetings such as company team briefs.
  • receive incoming mail, sort and distribute to relevant staff and to frank and record outgoing mail.
  • receive and check in all parcel deliveries to reception, notifying the relevant recipient on arrival.
  • arrange couriers and record all outgoing parcels from reception.
  • assist with the operation of the entrance and exit barriers and door system
  • update internal telephone records of staff contact numbers and job titles and circulate.
  • book meeting rooms and maintain an electronic meeting room diary.
  • order buffet lunches on request.
  • organise travel arrangements for members of staff.
  • organise car hire.
  • organise taxis for staff and visitors and record bookings.
  • monitor and order printed stationery and sundry stationery items.
  • monitor and order kitchen sundries.
  • oversee the general maintenance for the franking machine.
  • monitor and order supplies for the franking machine, other office stationery and consumables.
  • report any significant hazards and defects that could lead to harm or injury to a person, the environment or company property.
  • report all accidents, incidents and dangerous occurrences and co-operating in incident investigations arising from or possibly leading to health and safety and environmental matters.
  • engage and participate in the continuous improvement culture

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