We are currently seeking to appoint a Human Resources Administrator to provide day-to-day administrative support to the HR team based at the prestigious Royal School of Military Engineering in Chatham, Kent. The successful candidate will have good IT skills, particularly Word and Excel to include pivot tables and look-ups.
The HR Administrator will be responsible for maintaining the HR database, and organising and undertaking all administrative duties within the HR Department, including producing monthly reports. The postholder will strive to provide a proactive HR service.
17.5 hours per week – 3-5 days (hours are negotiable but must include Mondays).
£19500 pro rata’d to 17.5 hours per week = £9223
- NVQ Level 3 or equivalent in relevant subject (desirable not essential) OR able to demonstrate competency at this level.
- Significant experience in an administrative role, preferably within an HR department
- Significant experience and excellent knowledge of Excel and Word
- Proven ability of reconciling and analysing data
- Proven ability to prioritise work and work to deadlines
- Excellent attention to detail
- Excellent written and oral communication skills, with the ability to speak to staff at all levels and provide information
Duties and Responsibilities:
- Administering the HR Database, including inputting new starter/leavers details, and other miscellaneous details, and for ensuring payroll handover is undertaken in an effective manner
- Producing accurate and timely HR reports on a monthly basis, and on an adhoc basis
- Administrative tasks within the department – filing, scanning, producing adhoc reports, ordering stationery etc, including ensuring safe receipt of all incoming/outgoing paperwork
- Ensuring all records are to date, and data is kept in line with the Retention Policy
- Ensuring the HR Sharepoint page is up to date on a monthly basis
- Preparing health and wellbeing articles for the staff magazine
- Producing letters/contracts as required
- Establish and maintain professional working relationships with applicants, visitors, callers and clients, whilst dealing with all enquiries in a professional manner
- Identify and record possible improvements to current procedures and systems and actively participate in the annual review of policies
- Take an active role in carrying out any departmental projects as required – such as preparing for policy meetings, administering health surveillance days, undertaking audits of information, arranging OH appointments, preparing for review of job profiles
- Ability to form and maintain appropriate relationships and personal boundaries with children and young people
Our client, MKC Training Services Ltd is an equal opportunities employer. They value diversity in their people and all applications will be welcomed and considered regardless of a person’s age, sex, religion, marital status, sexual orientation or ethnic origin.
MKCTS is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.